Google Docs

Google Docs is a great way to save your documents for free and have them available anytime, anywhere. Click the link below to obtain more step-by-step instructions.

Creating a document

Why utilize Google docs? Google explains:

Traditional "collaboration" falls short in today's workplace
Sharing with attachments is inefficient.

• Attachments can be too large to send over email, and take up inbox space.

• Coworkers with incompatible software can't even open your attachments.

• It's easy to lose track of which version of an attachment you should work on.

• Someone gets stuck reconciling everyone's asynchronous edits.

File shares can create workflow bottlenecks.

• Everyone gets locked out of a file when one person forgets to check it back in.

• Coworkers with incompatible software can't even open shared files.

• Teams need IT support to set up new file shares.

• It's difficult to browse or search across multiple file shares.

Google Apps smooths the process
Google Docs enhances your company's productivity suite and eliminates the need to collaborate with attachments. Employees can start a project with software like Microsoft Office, and use Google Docs to share files with coworkers for collaborative editing. Everyone accesses the same online copy of the file in Google Docs, so there are no attachment compatibility problems, inbox storage quota issues, or versions to reconcile. When the group is done editing, you can keep the file in Google Docs, or export it back to the original format.Videos can be more personal and impactful than traditional office documents. Employees can use Google Video to securely share and watch internal videos with no special hardware or software.

Sharing knowledge is simple with Google Sites. Free-form text, file attachments, videos, photos, and other types of information can be organized all together. It's so intuitive that every employee can contribute; no special technical skills are required so coworkers can create rich sites without burdening IT for support. Best of all, Google search is built-in, so employees can find company information instantaneously.

The one thing that Google Docs doesn't do is transfer MS PowerPoint files - you can store them in Google Docs but you cannot edit them as they do not retain your formatting for transitions. To save a PPT in Google Docs, zip it first and then download when you need to edit.